All members of the Boston University Command Center will prominently display their Boston University-issued Identification Cards while in the Command Center. Essential personnel required to be onsite who are stranded in their homes must call their department or the Command Center to make arrangements for transportation. Notify supervisor (or nearest Person in Charge) immediately. Cyber security (data corruption/theft, loss of electronic data interchange or ecommerce, loss of domain name server, spyware/malware, vulnerability exploitation/botnets/hacking, denial of service). Plan must therefore be specific to the site. If you choose to do nothing more than call for help and evacuate, you should still prepare an emergency plan that includes prompt notification of emergency services, protective actions for life safety and accounting of all employees. Telecommunications (Telecom) responsible for the provision of telephone and related communications services, support systems, and facilities. 6.12. Public Safety is first responder, thus it responds to all calls for service and addresses any situation it encounters. Create Your Emergency Plan in Just 3 Steps. Review plans with staff to ensure they are familiar with their role and can carry out assigned responsibilities. A combination of circumstances resulting in a state that calls for immediate action. The Student Affairs Branch Director will be alerted to any event that requires the Command Center to be activated and will coordinate all activities relating to student life, including preparing a script based on information obtained through the Command Center to relay to concerned students and parents. Assign at least one person to each floor to act as a âfloor wardenâ to direct employees to the nearest safe exit. The purpose of the Emergency Response Plan is to establish standard operating procedures in order to mobilize Boston University resources and communicate with the University community in the most efficient and orderly manner possible, while promoting effective triage of University resources with minimal disruption to normal University operations. Health Services medical personnel may be directed to go to the disaster site and help take care of injured or sick patients. These actions may include the declaration of an emergency phase-level, the response to meet that level of emergency, and utilization of the Boston University Emergency Alert Service. and utilities (e.g. Facilitate exercises to practice the plan, familiarize personnel with the plan and identify any gaps or deficiencies in the plan. Human Resources are responsible for notifying university departments and employees of a decision to: close the university, delay the opening of, or close, the university early, consistent with the Boston University Emergency Closing Procedures. The actions taken in the initial minutes of an emergency are critical. Pre-scripted announcements are presented, in Appendix J, to facilitate the development The NTAS Alerts will be based on the nature of the threat, In some cases, alerts will be sent directly to law enforcement or affected areas of the private sector, while in other, alerts will be issued more broadly to the American people through official and media channels. First aid kits are available in the construction trailer and in all Blattner pickups and featherlite trailers for the crews. Evaluate potential shelters and conduct a drill to see whether shelter space can hold all employees. Whether or not you need to evacuate depends several factors. Minor emergency or critical incident - Any incident, potential or actual, which will not seriously affect the overall functional capacity of the institution. Having a plan, and following it, can save lives, prevent or reduce injuries, and protect This information will be updated as new information is received, with a minimum time-frame of 30-minutes. But not all of them would require an evacuation. The Team is responsible for the development of this Emergency Response Plan and its implementation. Every employee must be familiar with the evacuation routes and fire protection equipment of the building(s) in which they work. Better defined the authority for dispatching and deployment of resources. The Incident Commander determines the need to advance to Phase B. As part of this training, RL conducts evacuation drills each fall in all large residence halls. FMP is responsible for the management of all university properties, provides routine maintenance, custodial services, construction management and 24-hours a day response for emergency service. BUâs Emergency Management (EM) works closely with Boston Medical Centerâs Director of Emergency Management in emergency response planning, systems development, training and exercise design and provides support as requested in joint exercises and drills involving the research environment. In addition to the following resources available on the Internet, seek guidance from your local fire department, police department, and emergency management agency. These actions are considered âproperty conservationââan important part of the emergency response plan. 5.3. Public emergency services have limited knowledge about your facility and its hazards. An Elevated Threat Alert warns of a credible terrorist threat against the United States. Develop protective actions for life safety (evacuation, shelter, shelter-in-place, lockdown). It recognizes that Americans all share responsibility for the nation’s security and should always be aware of the risk of, and what they should do if, a terrorist attack occurs in the United States. Emergency Response Plan Sample Checklist Posted on Mon, Jun 13, 2011 Every company should customize their emergency response plans according to … Evacuation procedures are set out in these plans including the designation of rally points outside the building. This part of the emergency plan is called âprotective actions for life safetyâ and includes building evacuation (âfire drillsâ), sheltering from severe weather such as tornadoes, âshelter-in-placeâ from an exterior airborne hazard such as a chemical release and lockdown. Review your risk assessment. Upon notification of a Phase C Emergency, all personnel will report immediately to their assigned areas or to their supervisor. Know how you’ll contact one another and reconnect if separated. Phones will be made operational by IST / Telecom. For example, a Phase B Emergency might involve a blizzard or hurricane, a fire in multiple buildings, extended or wide-spread power failures, or a significant chemical, biological, or radiation release on campus. Telecom is a unit of IST. The types of emergencies to plan for may include fire, explosion, medical emergency, rescues, incidents with hazardous chemicals, bomb threats, armed confrontations and natural disasters. The Plan establishes clear procedures to mobilize and coordinate university resources in all emergency situations. The Planning Section under this position is responsible for compiling, examining, and circulating incident situation information and intelligence to the Incident Commander as well as incident management personnel. The Command Center Set-Up Team will establish the Command Center as soon as possible. Phase C: A Major Emergency and is the most serious, Boston University Charles River Campus Integrated Contingency Plan, Boston University Medical Campus Integrated Contingency Plan, National Emerging Infectious Diseases Laboratory Comprehensive Emergency Management Plan, Procedure for Establishing the Emergency Command Center, Demonstration, Occupation or Unlawful Assembly, Biological, Chemical or Radiation Spill, Release or Incident, Student Health Services clinic areas at 881 Commonwealth Avenue, Occupational Health Center at 930 Commonwealth Avenue West, Research Occupational Health Center at 72 East Concord Street, Evans 825, Occupational and Environmental Medicine at 850 Harrison Avenue, Yawkey 1, Boston Medical Center Emergency Department at 751 Albany Street, Primary Command Center: The first floor conference room of 25 Buick Street, Alternate Command Center: Kenmore Conference Room, 9th Floor of One Silber Way. If appropriate, the Command Center phone number will be provided to outside agencies such as the Boston Fire Department or Boston Emergency Operations Center. When Incident Command Response Team members are instructed to report to the Command Center, they should report as soon as possible or send their alternate. When an emergency occurs, the first priority is always life safety. Taking action before a forecast event, such as a severe storm, can prevent damage. An act of violence in the workplace could occur without warning. Telecom provides 24/7 telephone repair services and, in an emergency, is manage and coordinate maintenance and restoration of telecommunications systems and services in conjunction with internal engineering teams, Verizon Communications, wireless carriers, the Network Systems Group, FMP and PS. Type “B” Emergencies – HAZ-MAT (Hazardous Materials) 1. If not, determine what information is required and be sure to document that information in your plan. If a tornado warning is broadcast, everyone should be moved to the strongest part of the building and away from exterior glass. Use of fire extinguishers by trained employees can extinguish a small fire. Identify contractors that may be called to assist with clean up and property conservation efforts. Large incidents usually start small and Boston University utilizes the BU Incident Notification System to alert key personnel of a situation that may warrant their attention. water, electricity, etc). The Boston University Incident Command System organization chart is shown below. In the event of an emergency, OGC will advise the Incident Commander and other university officials on compliance with federal, state, and local laws and regulations. The Operations Chief will be designated based on the type of incident and the operational expertise needed. Emergency Preparedness in the Workplace. The Safety Officer is the university official that is the advisor to the Incident Commander regarding all matters concerning operational safety. The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security Advisory System (HSAS). Determine how you will warn building occupants to take protective action. Train personnel so they are familiar with detection, alarm, communications, warning and protection systems. Risk Management is immediately notified of any incident involving heavy property damage, an environmental spill, or in the case of serious bodily injury to employees, students, or outside parties. One of a family of plans published by the City of Redmond, the Comprehensive Emergency Management Plan (CEMP) is the framework for city-wide mitigation, preparedness, response, and recovery activities for all types of hazards.Its intent is to provide a structure for standardizing plans citywide and to facilitate interoperability between local, state, and federal governments. The Emergency Response Procedures for Boston University are as follows: 6.1. Such circumstances can cause death or significant injuries to people, disrupt operations, cause physical or environmental damage, or threaten the University's reputation. Following every declared emergency, regardless of the level or following a campus-wide drill, a written critique will be prepared by Emergency Response Planning personnel based upon the comments and suggestions of the Incident Command Response Team. Covering holes in a roof or cleaning up water and ventilating a building are also part of property conservation. Developing an emergency plan begins with an understanding of what can happen. Incident Command Response Team members should bring a copy of the Emergency Response Plan and contact information for their staff. Provide a copy of the plan to the public emergency services that would respond to your facility and others with responsibility for building management and security. Personnel should be assigned to operate or supervise these systems as directed by public emergency services if they are on-site. These systems include ventilation, electrical, water and sanitary systems; emergency power supplies; detection, alarm, communication and warning systems; fire suppression systems; pollution control and containment systems; and security and surveillance systems. If not provided by your local fire department, these services may be provided by another department, agency or even a private contractor. Emergency preparedness complements collection care by prioritizing resources to address the highest potential risks. Housing is responsible for providing alternate accommodations during incidents that require the evacuation and relocation of students residing in university housing. EHS personnel are on-call at all times and will respond to incidents, assume command as necessary, and provide guidance and expertise to ensure appropriate response and proper cleanup and disposal. There are many offices and departments within the university that play important roles in large-scale emergencies on campus. The Emergency Response Plan discusses the three levels/phases of emergency situations as well as evacuation and shelter-in-place procedures when evacuation is not appropriate. A Phase A Advisory is the initial response of the University to the report of a potential emergency situation or an actual event when the impact on the university is uncertain. Local, regional, and state public safety authorities response will complement the universityâs response as necessary. If there is a severe thunderstorm, monitor news sources in case a tornado warning is broadcast. Consider purchasing an Emergency Alert System radio - available at many electronic stores. The software utilizes an integrated database to provide significantly improved plan maintenance and navigation functionality, maximizing the effectiveness and usability of each response plan. Review the list of hazards presented at the bottom of the page. Informational Updates to the University Community The Student Affairs Branch is a branch within the Logistics Section responsible for providing personnel, equipment, and supplies to support student life and includes Student Health, Enrollment and Admissions services. Action by employees with knowledge of building and process systems can help control a leak and minimize damage to the facility and the environment. Full-Scale Exercises (FSE): A full-scale exercise is a multi-agency, multi-jurisdictional, multi-discipline exercise involving functional (e.g., joint field office, emergency operation centers, etc.) Buildings that require the appointment of FSM however, not only need the FEP but also the In-Place-Protection (IPP) … 6.14. Command Center Preparing for emergencies is an important part of your workplace health and safety program and is a legal requirement throughout Canada. Be prepared to provide the … They may update their BU Alert contact information by visiting the BU works Central Portal (www.bu.edu/buworkscentral) and clicking on the âEmployee Self-Serviceâ tab, and then selecting âPersonal Informationâ to update âBU Alert Information.â. Redefined the role of the President in Emergency Management Operations. If a transportation accident on a nearby highway results in the release of a chemical cloud, the fire department may warn to shelter-in-pl… The Emergency Response Plan was created in an effort to ensure that BU and the NEIDL have emergency response procedures in place that are in compliance with regulations, standards, and best practices, including, but not limited to, those listed below. A Phase B Emergency requires the university’s response to an actual incident in which the impact to the university may exceed the capability of on-site personnel and may require the reassignment and/or recall of personnel and/or contractors. RL has access to a Crisis Intervention Counselor and other mental health professionals to assist students. Secure .gov websites use HTTPS Shelter-In-Place The Residence Life staff is responsible for conducting orderly and efficient evacuations of the Boston University residence halls. The Public Information Officer (PIO) is the university official responsible for interacting with the university community, incident personnel, the public, the media, and/or with other agencies and organizations, as appropriate, regarding incident-related information. The Emergency Response Plan was created in an effort to ensure that BU and the NEIDL have emergency response procedures in place that are in compliance with regulations, standards, and best practices, including, but not limited to, those listed below. It is intended to help wastewater systems to organize their planning efforts, and to provide a reference for the types of information and data that should be included in an emergency response plan. LockA locked padlock Close exterior doors and windows and shut down the buildingâs air handling system. The senior PR staff member at the office or the PIO at the Command Center will work with the Command Center staff and on-scene staff to develop and maintain summary information about the emergency appropriate for release. This section deals primarily with two types of assessment: rapid initial assess-ments to establish the nature and scale of the emergency and the likely need for exter-nal assistance; and detailed sector assessments to plan, implement and coordinate a response. 1. The ERP establishes standard operating procedures in order to mobilize BU’s resources and communicate with the University community during emergency situations. If no Emergency Response Organization available within 30-minute response time additional personnel trained in rescue operations and equipped with rescue kit must accompany the climber(s). Each member of the Command Center will be responsible for calling and notifying his or her staff, as necessary, to respond to an event. The three emergency phases are as follows: 5.1. Each residence hall has a written emergency evacuation plan and Resident Assistant staff is trained to implement this plan. Develop hazard and threat-specific emergency procedures using the. EMD, as part of EHS, may assume command during incidents and will participate in the development and implementation of emergency response plans, risk reduction initiatives, and risk prevention measures and serves as liaison to local, state, and federal emergency management agencies. The Incident Command Response Team consists of representatives listed above as well as others with the authority to allocate resources in order to appropriately respond to an emergency. Ask employees if they would need any special assistance evacuating or moving to shelter. The President is responsible for the overall preparedness and response of the University in any situation, and defers operational control of emergency incidents to the Incident Commander. Handicapped personnel should be assisted to a stairwell away from the scene and the location of that individual should be reported to Public Safety for a Boston Fire Department assisted evacuation. FMP communicates through a 24-hour Control Center/Desk that has access to and control over emergency communication systems used to activate the universityâs Emergency Response Plan. of specific update language. Members of the Team are listed on the ICS Roster. Conduct evacuation, sheltering, sheltering-in-place and lockdown drills so employees will recognize the sound used to warn them and they will know what to do. Changed Emergency Management Division to Emergency Management Department. Emergency Response Plan needed to •avoid panic •evacuate safely and orderly •tackle incipient fires with available fire-fighting equipment •provide good information and assistance to firefighters •effect timely protection of machineries and property 9 The EOC is responsible for making decisions and following the steps described in this emergency response plan. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses, and governments can take to help prevent, mitigate, and/or respond to the threat. Protective actions for life safety include: Your emergency plan should include these protective actions. Boston University follows the structure identified by the National Incident Management System (NIMS), which can be adapted to its environment, or as necessary, when coordinating with external agencies. The hazardous substances calculator (external link) will help you work out whether you need fire extinguishers (and the correct type), signs, secondary containment or an emergency response plan. Communication During An Emergency NTAS Alerts will only be issued when credible information is available. Many teaching, office, and research buildings on campus have a written building-specific evacuation plan. and “boots on the ground” response (e.g., firefighters decontaminating mock victims). another location. Information will be reviewed quickly so it may be disseminated, as deemed appropriate, to those calling the Command Center. For incidents that affect only Boston University Medical Campus (BUMC), the Executive Director of Support Services or designee will determine whether there is a significant emergency that requires notification to BUMC, the content of the message and the segment(s) of the BUMC community to be notified. Emergency Management records are maintained by EM in their original paper form and are also stored electronically in the EM archives or in the Research Information Management System (RIMS). 6.8. The Command Staff will consist of the Safety, Security, Information, Legal and Liaison Officers and the Provost. Each residence hall will have a written emergency evacuation plan and Resident Assistant staff will be trained to implement this plan. Other Standard Operating Procedures (SOPs). There are many actions that can be taken to stabilize an incident and minimize potential damage. The Incident Commander will temporarily assign a member of the Command Center to answer and manage the telephones until permanent support can be summoned. The response plan should identify the transition from normal operations to emergency operations and the delegation of authority from operations personnel to emergency response personnel. All stairwells serve as an âarea of refugeâ and are protected by two-hour fire rated walls and fire rated doors, providing doors are kept closed. (Attach Emergency Response Agreement if available) * - N/A. The emergency plan includes: All possible emergencies, consequences, required actions, written procedures, and the resources available. If there is a release or a potential release of hazardous material (chemical, biological, or radioactive), remaining inside may be the best approach. B. In the interest of safety for the members of our community, the University will initiate the BU Alert system without delay unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. The Boston University emergency information lines and websites will have updated information regarding the status of the emergency for faculty, staff, students, parents, and alumni: Pertinent information will also be posted in the universityâs homepage, and if possible, broadcast on WBZ 1030 AM, WRKO 680 AM, WBMX 98.5 FM, or WBUR 90.9 FM. 3.1. Defined the On-scene Incident Commander by Incident Type. Make a plan today. Procedures for the establishing the Command Center includes: The Command Center Set-Up Team is composed of available EHS and IST staff. Staff is trained to provide mechanical, electrical, and plumbing The Security Officer is the university official that is the advisor to the Incident Commander regarding all matters concerning public safety. Emergency Response System: The three main elements of an Emergency Response System are: Planning; Training and; Preparedness; In any emergency be it fire, grounding, pollution or any other, it is very important that the Shipboard Emergency Response system be fully operational for effective and efficient control of the situation. If, as part of this event, an explosion, or act of terrorism has occurred, public emergency officials may order people in the vicinity to âshelter-in-place.â You should develop a shelter-in-place plan. In certain emergencies, building occupants and the university community as a whole may be asked to stay inside (shelter-in-place). The Operations Section under this position is charged with implementing strategic activities in order to lessen the immediate hazard, save lives and property, maintaining control of the situation, and restoration of normal organizational operations. For this purpose, the plan should identify an emergency response organization with appropriate lines of authority and how the response management will escalate. When you dial 9-1-1 you expect professionals to respond to your facility. The Fire Emergency Plan (FEP) is a plan that contains information on the types of fire safety measures that are provided in designated premises and includes floor layout plans and fire evacuation procedures. Test your fire alarm system to determine if it can be heard by all employees. The Service Branch is a branch within the Logistics Section responsible for service activities at the incident and includes, as needed, Communications, Medical, and Food Units. They may update their BU Alert contact information by visiting the Student Link (www.bu.edu/studentlink) and clicking the âPersonalâ tab to update âAddress and Phone.â Questions concerning enrollment in the BU Alert program may be addressed to the Admissions Office (617-353-2300). Added Bakst Auditorium and the SPH Auditorium in Evans basement as Emergency Assembly Areas on the Medical Campus. This position is required to record utilizations and costs and report it to Incident Command. Reach out to local law enforcement to coordinate planning for security related threats. Human Resources advise departments as to pay procedures resulting from the decision. The emergency plan should be consistent with your performance objectives. Renamed the Provost as the Academic Affairs Officer within ICS and better defined the role. 4. After reviewing the available information, the Secretary of Homeland Security will decide, in coordination with other federal entities, whether an NTAS Alert should be issued. Depending upon the response time and capabilities of public emergency services and the hazards and resources within your facility, you may choose to do more to prepare for these incidents. Visit Back2BU for the latest updates and information on BU's response to COVID-19. Housing staff work in concert with the staff of Residence Life, Facilities Management & Planning, and Dining Services in meeting the needs of all of our residence students during disasters and interruptions of services Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. The temporary acquisition of buildings, departments, and/or supplies for the purpose of relocating students, visitors, faculty, or staff may be necessary to compensate for disruptions to normal operations. Multiple people should be trained to broadcast a lockdown warning from a safe location. The Logistics Chief provides support, resources, and all other services needed to mitigate the incident. Or high humidity and procedures to prepare a facility department will be to! Messaging points for real-time social media Team the National Terrorism Advisory System use... 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Actions that can be heard by all employees during and following an emergency plan so your family, pets.
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